Transcript Evaluator

Our Mission

BrightStars helps families in Rhode Island access QUALITY child care, early learning, and school-age programs. We help child care providers learn about best practices in early learning and apply them to the care children receive. We recognize program quality and give parents information to make choices about their children’s care and education.

Transcript Evaluator

Program Name:
Rhode Island Association for the Education of Young Children

Program Address:
535 Centerville Road


Position Description:

The Transcript Evaluator is responsible for reviewing academic transcripts for early childhood educators and prospective students who are interested in the T.E.A.C.H. Early Childhood RI Program or are currently teaching or looking for a position in a child care or early learning program that engages with BrightStars, the quality rating and improvement system in Rhode Island. The transcript evaluator will perform data entry duties and input student transcripts into database, evaluate credit amounts, including transfer credit and assist in providing targeted scholarship support to prospective and current scholarship recipients. The Transcript Evaluator may also participate in community and recruitment events on an as-needed basis. The position will be required to perform occasional evening and weekend duties with advance notice.

Programs & Services:
• Evaluate higher education transcripts for early childhood educators to determine educational qualifications and maintain files for educators and data purposes.
• Researches and analyzes course descriptions and transfer of credit policies to determine transfer of credit eligibility; performs data entry and record retrieval from college document imaging systems
• Work with child care programs to submit complete and accurate transcripts of their staff and related materials.
• Maintain and update transcript databases including interaction with BrightStars and TEACH databases and the state’s Workforce Registry
• Prepare outreach and promotional materials as needed and participate in recruitment events.
• Provides child care programs and early childhood educators with accurate and current information regarding the use and transferability of courses taken at other colleges and universities.
• Works as a team player across departments and collaborates on other ongoing projects (CTE, Registered Apprenticeship, LearnERS) as a support.
• Performs other duties as necessary to fulfill the responsibilities of this position and as directed by the Executive Director/Program Managers.

Knowledge of:
• Thorough knowledge of the procedures and methods involved in the evaluation of student transcripts.
• In-depth knowledge of and skill at using computer-aided student information systems.
• Sufficient language skills to prepare professional correspondence.
• Sufficient math skills to compute sums, portions, statistics, and ratios.
• Diverse cultures in the state of Rhode Island.

Technical Skills:
• Professional skill set for collaborating with members of a team.
• Outstanding communication skills and excellent reading and writing skills.
• Ability to respond professionally and respectfully as needed to different situations.
• Comfortable with presenting and speaking to diverse early childhood audiences.

Non-Technical Skills and Behavior:
• Professional, friendly, and respectful demeanor in all interactions.
• Treats colleagues, clients, and others with care and respect.
• Performs duties professionally and in a timely manner.
• Schedules and manages time efficiently and with respect for agency resources.

Ability to:
• Exercise sound judgment.
• Take initiative to solve problems.
• Maintain professional demeanor regardless of internal or external concerns.
• Handle confidential information related to programs, children, and families.
• Complete multiple tasks concurrently with a consistent professional demeanor.
• Perform other duties as assigned.

To perform this job successfully, an individual must be able to perform each essential duty. The requirements listed below are representative of the knowledge, skill, and/or ability required.

Minimum Education, Skills, and Experience:
• Associate degree or equivalency required.
• Experience in data collection, program assessment, and/or evaluation.
• Academic and/or professional experience in the education field.

Preferred Education, Additional Qualifications and Experience:
• Bachelor’s degree.
• Three (3) years of experience in an admissions/student enrollment function in a college environment.
• Bilingual English and Spanish speaker.
• Education experience in quality child care program(s).
• Knowledge of family child care or youth/school age education programs.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Individuals in this position must have the ability to:
• Travel to and from community locations which could include using walkways and/or stairs.
• Drive and have access to reliable transportation.
• Work in typical office and classroom environments.
• Have internet connection for online meetings and trainings as needed.

How To Apply:
Please submit resume and cover letter to

Other Information:
Full-time, grant-funded until December 2025 with possibility of extension

Where Do Applicants Need to Apply?

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