Rhode Island Association for the Education of Young Children 

Job Description 

Job Title: Data Systems Coordinator 

FLSA Status: Exempt 

Regular/Temp: Grant-funded, regular, hybrid (3 days in office in Rhode Island required) 

ESSENTIAL DUTIES AND RESPONSIBILITIES 

Data Collection  

• Establish the scope and detail of agency data reporting and determine data needed to be collected and the appropriate  resources for specific projects  
• Formulate, implement, and enforce proper data collection policies and procedures for all existing databases
• Ensure quality and timely data collection techniques are established for reporting agencies
• Educate and train staff on proper data input processes  

Data System Management  

• Coordinate the flow of information between RIAEYC and funders to ensure all deliverables are met in the most  efficient, effective and expeditious manner 
• Review and evaluate the data requirements of grant funding in conformance with state and federal laws, rules and  regulations to ensure compliance with the provisions of these rules, laws and regulations 
• Determine the consistency of data policies, procedures and methods to initiate alterations as appropriate
• Maintain close working relationship with software vendors and ensure that all vendor updates are properly installed  and rolled out and that data system is operational  
• Work closely with DHS on database integration 
• Troubleshoot data submission errors and data error issues  
• Perform and document procedures for data preparation including data cleaning, standardization and analysis
• Develop data collection and evaluation methodologies, including format design, project criteria and requirements,  data compilation, relevancy and usage.  

Data Reporting and Analysis  

• Prepare detailed and comprehensive reports as related to RIAEYC processes and achievements related to grant  funding 
• Understand and ensure privacy law and standards  
• Evaluate current systems to improve operations and application processes 
• Prepare monthly, quarterly, and annual data reports for distribution  
• Develop ad-hoc reports as necessary  
• Consult with staff on data coding problems and assists in developing means to correct the problems  

Collaboration  

• Foster relationships with other state agencies that have interest in RIAEYC data 
• Attend and participate in related Data Meetings 
• Represent RIAEYC needs regarding information to be included in data reports produced by the statewide early childhood data system 
• Provides on-going consultation and technical assistance  
• Assist by performing other necessary administrative tasks and research in preparation of grant deliverables
• Related work as required

Non-Technical Skills and Behavior: 

• Professional skill set for collaborating with and supporting members of a team. 
• Outstanding communication skills; excellent reading and writing skills. 
• Ability to respond professionally and respectfully as needed to different situations. 
• Professional, friendly, and respectful demeanor in all interactions. 

Ability to: 

• Exercise sound judgment. 
• Take initiative to solve problems. 
• Maintain professional demeanor regardless of internal or external concerns.  
• Handle confidential information related to programs, children, and families. 
• Complete multiple tasks concurrently with a consistent professional demeanor. 

  

QUALIFICATIONS 

To perform this job successfully, an individual must be able to perform each essential duty. The requirements listed below  are representative of the knowledge, skill, and/or ability required.  

Minimum Education, Skills, and Experience: 

• Bachelor’s degree in related field 
• At least five (5) years experience in data collection and evaluation.  
• Experience working at a non-profit agency. 
• Working knowledge of state data systems 

WORK ENVIRONMENT/PHYSICAL DEMANDS  

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform  the essential functions. 

Individuals in this position must have the ability to: 

• Travel to and from community locations which could include using walkways and/or stairs.
• Stand for up to 30 minutes. 
• Kneel and reach. 
• Drive and have access to reliable transportation. 
• Work in typical office environments.  
• Have fast speed home internet required for remote access. 

Email your resume and cover letter to the Director of Operations and Human Resources at kfreire@riaeyc.org.

REVIEW & APPROVAL 

Job Description Prepared by: 

Name: Lisa Hildebrand 

Title: Executive Director, Rhode Island AEYC 

Date: July 2025